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Free HR template

Salary certificate format in Word and PDF

Make a salary certificate for an employee who needs one for a loan, a visa or a rent agreement. Add the monthly salary and deductions, and the net pay is worked out for you. It starts with a sample certificate you can change. Download it as a Word or PDF file. Free, with no sign-up.

Filled in with an example. Change any field and the salary certificate updates.

Your company

Shown under the company name at the top of the page.

Employee
Monthly salary (Rs.)

₹25,000 (Twenty Five Thousand)

₹10,000 (Ten Thousand)

₹10,000 (Ten Thousand)

₹3,250 (Three Thousand Two Hundred Fifty)

PF, ESI, professional tax and income tax for a month.

₹6,00,000 (Six Lakh)

Leave it empty if the employee did not say.

Signed by

Brightway Retail Pvt. Ltd.

4th Floor, Prestige Towers, MG Road

Bengaluru, Karnataka 560001

Date: 2 November 2026

TO WHOMSOEVER IT MAY CONCERN

Salary certificate

This is to certify that Ms. Priya Sharma (Employee ID: BW-1042) has been working with Brightway Retail Pvt. Ltd. since 12 June 2023. Her current designation is Store Manager in the Retail Operations team.

Her monthly salary is given below.

SalaryAmount a month (Rs.)
Basic salary25,000
House rent allowance (HRA)10,000
Other allowances10,000
Gross monthly salary45,000
Total deductions3,250
Net monthly salary41,750

Her net monthly salary is Rs. 41,750 (Rupees Forty One Thousand Seven Hundred Fifty only). Her annual cost to company (CTC) is Rs. 6,00,000 (Rupees Six Lakh only).

This certificate is issued at her request for a home loan application.

The company takes no financial responsibility for any loan or credit given on the basis of this certificate.

Sincerely,

For Brightway Retail Pvt. Ltd.

Anita Rao

HR Manager

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What a salary certificate includes

A salary certificate confirms that the person works with you and what they earn. It has:

  • The company letterhead and the date
  • The employee’s name, ID, designation and joining date
  • The monthly salary, split into basic, HRA and allowances
  • Gross salary, total deductions and net salary
  • The annual CTC (optional)
  • Why it was issued, such as a home loan (optional)
  • The signature of HR or another authorized person

Salary certificate vs salary slip

A salary slip shows one month’s pay and is given every month. A salary certificate is a one-time letter that confirms the job and the salary. Banks often ask for both: the certificate and the last three payslips.

Make a salary slip

Check the numbers against payroll

Banks and embassies compare the certificate with payslips, bank statements and Form 16. Copy the figures from your payroll records so they match. If they don’t, the employee’s loan or visa can be held up.

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FAQ

Questions about the salary certificate generator

Is this free to use?
Yes. There is no sign-up and no limit. The document is made in your browser, so Goodfit never sees or stores what you type.
Who asks for a salary certificate?
Banks ask for one for home, car and personal loans. Embassies ask for one for visas, and landlords sometimes ask for one before a rent agreement.
Who should sign the salary certificate?
The HR manager or another person allowed to sign for the company. Print it on the company letterhead and add the company stamp if you have one.
Why does it say the company takes no financial responsibility?
Many companies add this line so the certificate is not read as a promise to repay the employee’s loan. You can remove it in the Word file.
Can I leave out the purpose?
Yes. Leave "Purpose" empty and the certificate says it was issued at the employee’s request.

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