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Free HR template

Experience letter format in Word and PDF

Make an experience letter, also called an experience certificate, in a minute. It starts with a sample letter you can change. Add the dates, designations and main duties. Download it as a Word or PDF file. Free, with no sign-up.

Filled in with an example. Change any field and the experience letter updates.

Your company

Shown under the company name at the top of the page.

Employee
Work history

Fill this in if they were promoted.

Signed by

Brightway Retail Pvt. Ltd.

4th Floor, Prestige Towers, MG Road

Bengaluru, Karnataka 560001

Date: 2 November 2026

TO WHOMSOEVER IT MAY CONCERN

Experience letter

This is to certify that Ms. Priya Sharma (Employee ID: BW-1042) worked with Brightway Retail Pvt. Ltd. from 12 June 2023 to 31 October 2026. She joined us as Assistant Store Manager and held the role of Store Manager in the Retail Operations team when she left.

Her main responsibilities were:

  • Running daily store operations and a team of 14 staff
  • Meeting monthly sales targets for the store
  • Hiring and training new store staff
  • Managing stock, cash and audits

During her time with us, we found her sincere, hardworking and reliable. We wish her every success in the future.

Sincerely,

For Brightway Retail Pvt. Ltd.

Anita Rao

HR Manager

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What to put in an experience letter

A new employer reads the experience letter to confirm what the person did and for how long. Include:

  • The company letterhead and the date
  • The employee’s full name and employee ID
  • The joining date and the last working day
  • The designation when they joined and when they left
  • Their main responsibilities (optional)
  • One line about their work (optional)
  • The signature of HR or another authorized person

Experience letter vs relieving letter

A relieving letter confirms that the company accepted the resignation and the person has left. An experience letter describes their role and time at the company. New employers usually ask for both.

Make a relieving letter

Make sure the dates match your records

Background checks compare the dates and designation in this letter with your HR records and the employee’s PF history. If they don’t match, the check flags it and the employee’s new job can be delayed. Copy the dates from your HR system.

More free HR templates

Offer letter generatorAppointment letter generatorRelieving letter generatorSalary slip generatorSalary hike calculatorSalary increment letter generatorSalary certificate generatorInternship certificate generator

FAQ

Questions about the experience letter generator

Is this free to use?
Yes. There is no sign-up and no limit. The document is made in your browser, so Goodfit never sees or stores what you type.
Are an experience letter and an experience certificate the same thing?
Yes. Companies use both names for the same letter. It confirms the dates someone worked with you and the roles they held.
Who should sign the experience letter?
Usually the HR manager or another person allowed to sign for the company. Use the company letterhead and add the company stamp if you have one.
What if I don’t want to comment on their work?
Leave "How you would describe their work" empty. The letter then only states the facts: dates and roles, with a line wishing them well.
Can I choose the pronouns in the letter?
Yes. Pick they, she or he, and add a title such as Mr., Ms. or Mx. if you want one. The letter uses them throughout.

Free to start

Find out why people leave before they go

Goodfit calls every leaver for an exit interview and asks the same questions. You get a report of the reasons by team and manager.

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