Goodfit

Free HR template

Relieving letter format in Word and PDF

Confirm that an employee’s resignation is accepted and that they are relieved of their duties. Start from the sample letter and add the dates and the settlement status. Download it as a Word or PDF file. Free, with no sign-up.

Filled in with an example. Change any field and the relieving letter updates.

Your company

Shown under the company name at the top of the page.

Employee
Exit details
Signed by

Brightway Retail Pvt. Ltd.

4th Floor, Prestige Towers, MG Road

Bengaluru, Karnataka 560001

Date: 31 October 2026

To,

Priya Sharma

Employee ID: BW-1042

Subject: Relieving letter

Dear Priya,

This is with reference to your resignation letter dated 1 October 2026. We have accepted your resignation. You are relieved from your duties as Store Manager in the Retail Operations team at Brightway Retail Pvt. Ltd. at the close of working hours on 31 October 2026.

We confirm that you have handed over your work and returned all company property.

Your full and final settlement will be paid within 2 working days of your last working day.

Please note that the confidentiality terms of your appointment letter still apply after you leave.

Thank you for your work with us. We wish you all the best for the future.

Yours sincerely,

For Brightway Retail Pvt. Ltd.

Anita Rao

HR Manager

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What a relieving letter says

A relieving letter is short. It confirms:

  • The date of the resignation letter
  • That the company accepted the resignation
  • The last working day
  • That the handover is done and company property is back
  • When the full and final settlement will be paid
  • That confidentiality terms still apply

When to give a relieving letter

Give it on the last working day, once the handover and exit checklist are done. If the full and final settlement is not paid yet, say when it will be. The Code on Wages asks employers to pay wages due within two working days of a resignation, so check the timeline with your payroll team.

Ask why they are leaving

The last week is the best time to learn why someone is leaving. Goodfit’s exit interview calls ask every leaver the same questions by phone. You get a report that shows the main reasons, by team and manager.

See Goodfit exit interviews

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FAQ

Questions about the relieving letter generator

Is this free to use?
Yes. There is no sign-up and no limit. The document is made in your browser, so Goodfit never sees or stores what you type.
What is the difference between a relieving letter and an experience letter?
A relieving letter confirms that the person resigned and has left. An experience letter describes their roles and dates at the company. Most companies give both on the last day.
Does a new employer need the relieving letter?
Most do. New employers and background check companies usually ask for the relieving letter, the experience letter and the last few payslips.
What if the employee did not serve the full notice period?
Many companies recover salary for the notice days not served, if the appointment letter allows it. Show that amount in the full and final settlement, then give the relieving letter.
Can I put the relieving and experience letter in one?
Some companies do. This tool makes two separate letters, which is what most new employers expect to see.

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Learn why people resign, from every leaver

Goodfit runs exit interview calls in the employee’s language and sends you the reasons, ranked, by team and manager.

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